The Next Steps to Hosting Your Own House Concert
If you’re in Nashville, you’ve probably heard of house concerts, and been to at least a few. For those of you who don’t reside in Music City, hosting or attending a house concert is a perfect way to enjoy professional, high quality indie musicians playing their own original music.
6. Keep track of your RSVPs.
You can use a notepad or spreadsheet for keeping track of which potential guests say they will come. But guess what? About 10 or 20 percent of the people who say they will come – won’t show up. Don’t let it bother you.
If you’re afraid of accepting more RSVPs than you have room for, start a waiting list. Promise to contact those people when you have an opening due to a cancellation.
7. Things to do 2-4 weeks before the show:
Contact the artist to make sure the two of you are on the same page with all the details, such as:
What time will they arrive? Give them a reasonable range of a few hours if they’re traveling a long distance.
Do they have directions to your place? Not everyone uses GPS. 🙂
Do you have each other’s cell phones in case of last minute problems?
Are you both promoting the same date and time? Mistakes happen!
Do you have enough guests attending the show? If you’re having trouble getting RSVPs, be sure and let the artist know. You can work together to come up with ideas to make the event more appealing, or you can offer the artist the opportunity to look for other openings in the area.If you don’t think you have enough guests, please DO NOT just cancel the show. At this point, it’s probably too late for the artist to change their travel plans or take a different route. Many times, having a house concert with a low turnout is better than nothing at all. But be sure the artist knows in advance to expect this.
8. Things to do 2-3 days before the show:
What should I provide? Some hosts love to have a pot-luck dinner before the show, especially here in the South. Many of your guests will ask if they can bring something. A pot-luck dinner is a great time for the guests to get to know the artist before the show. If you’re not into pot-luck dinners, though, you can have a wonderful event with just tea and cookies. The artist will appreciate a few bottles of water.
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